Title and statement of responsibility area
Title proper
York University Convocation Office fonds
General material designation
- Textual record
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Fonds
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Issuing jurisdiction and denomination (philatelic)
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Date(s)
Physical description area
Physical description
5 m of textual records
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Archival description area
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Administrative history
Prior to 1969 all the colleges and faculties of the university assembled together at a convocation, one in the spring and one in the fall. The growing size of the university soon made a single, united convocation unworkable. In the spring of 1969 Osgoode Hall Law School held its first, separate convocation, and in 1971 all the colleges (except Bethune) were called together separately in convocation. In 1972 Bethune and Administrative Studies began their own exercise, and they were followed by Fine Arts (1973), Environmental Studies (1974) and the faculties of Science and Education (1975).
Custodial history
Scope and content
The fonds consists of records of the York University Convocation Office and includes correspondence with faculties and colleges regarding graduates, ceremonies, delinquent students, convocation programmes, some financial material, invitations and honorary degrees and citations. It also includes of scripts for the convocation ceremonies, citations, and installations of new Chancellors. In addition there are convocation addresses for the period 1961-1986 and there are also copies of diplomas from the several faculties. The fonds is organized in three series: Correspondence and papers relating to Convocation, 1979-1982; Order of Convocation (scripts), 1961-1996; and Programmes, 1961-1996.
Convocation office files are arranged by year of convocation and then alphabetically within each year. Scripts and programmes are arranged by date of convocation.
Notes area
Physical condition
Immediate source of acquisition
Arrangement
Language of material
- English
Script of material
Location of originals
Availability of other formats
Restrictions on access
Some access restrictions apply. Consult the University Archives for details. Access to the following files is restricted for a period of 100 years after the last date in the file: Accession 1983-017, Box 1 files 1, 7, 24, 26, 39, 42; Box 2 files 68, 69. Accession 1987-017, Box 1 files 1, 7-8. Written permission to view closed files must be obtained from the Convocation Office and directed to the Archivist, York University.
Terms governing use, reproduction, and publication
Finding aids
Associated materials
In addition to archival records, Archives and Special Collections has gathered material from the Convocation Office which is housed in the Ephemera collection. This material consists of printed material and ephemera, including directories and handbooks.
Accruals
The fonds includes material from the following accruals: 1972-015, 1978-028, 1983-017, 1986-013, 1987-017, 1988-029, 1988-030, 1991-039, 1992-013, 1993-025, 1994-024, 1995-025, 1996-023, 1997-001, 2000-002, 2000-081, 2001-040, 2001-056, 2002-018, 2002-060, 2005-017, 2012-032.
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Status
Final
Level of detail
Full
Dates of creation, revision and deletion
2020/01/12 KCP. Migrated from Word Perfect and MARC record. Uploaded legacy file inventories for all accessions.