York University Convocation Office fonds
General material designation
- Textual record
Other title information
Title statements of responsibility
Level of description
Edition statement of responsibility
Statement of scale (cartographic)
Statement of projection (cartographic)
Statement of coordinates (cartographic)
Statement of scale (architectural)
Issuing jurisdiction and denomination (philatelic)
- York University (Toronto, Ont.). Convocation Office
5 m of textual records
Title proper of publisher's series
Parallel titles of publisher's series
Other title information of publisher's series
Statement of responsibility relating to publisher's series
Numbering within publisher's series
Note on publisher's series
Name of creator
Prior to 1969 all the colleges and faculties of the university assembled together at a convocation, one in the spring and one in the fall. The growing size of the university soon made a single, united convocation unworkable. In the spring of 1969 Osgoode Hall Law School held its first, separate convocation, and in 1971 all the colleges (except Bethune) were called together separately in convocation. In 1972 Bethune and Administrative Studies began their own exercise, and they were followed by Fine Arts (1973), Environmental Studies (1974) and the faculties of Science and Education (1975).
Scope and content
The fonds consists of records of the York University Convocation Office and includes correspondence with faculties and colleges regarding graduates, ceremonies, delinquent students, convocation programmes, some financial material, invitations and honorary degrees and citations. It also includes of scripts for the convocation ceremonies, citations, and installations of new Chancellors. In addition there are convocation addresses for the period 1961-1986 and there are also copies of diplomas from the several faculties. The fonds is organized in three series: Correspondence and papers relating to Convocation, 1979-1982; Order of Convocation (scripts), 1961-1996; and Programmes, 1961-1996.
Convocation office files are arranged by year of convocation and then alphabetically within each year. Scripts and programmes are arranged by date of convocation.
Immediate source of acquisition
Language of material
Script of material
Location of originals
Availability of other formats
Restrictions on access
Some access restrictions apply. Consult the University Archives for details. Access to the following files is restricted for a period of 100 years after the last date in the file: Accession 1983-017, Box 1 files 1, 7, 24, 26, 39, 42; Box 2 files 68, 69. Accession 1987-017, Box 1 files 1, 7-8. Written permission to view closed files must be obtained from the Convocation Office and directed to the Archivist, York University.
Terms governing use, reproduction, and publication
In addition to archival records, Archives and Special Collections has gathered material from the Convocation Office which is housed in the Ephemera collection. This material consists of printed material and ephemera, including directories and handbooks.
The fonds includes material from the following accruals: 1972-015, 1978-028, 1983-017, 1986-013, 1987-017, 1988-029, 1988-030, 1991-039, 1992-013, 1993-025, 1994-024, 1995-025, 1996-023, 1997-001, 2000-002, 2000-081, 2001-040, 2001-056, 2002-018, 2002-060, 2005-017, 2012-032.
Subject access points
Place access points
Name access points
Genre access points
Description record identifier
Rules or conventions
Level of detail
Dates of creation, revision and deletion
2020/01/12 KCP. Migrated from Word Perfect and MARC record. Uploaded legacy file inventories for all accessions.